Office Manager (m/f/d)

Permanent employee, Part-time · GEMESYS HQ

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The opportunity
As an office manager at GEMESYS, you will be working closely with the founders and HR team to enable a productive and welcoming working atmosphere. You will be at the forefront of cutting-edge technology, in a team with excellent specialists who are working on developing the foundational technology for new AI solutions in various industries such as healthcare, space, energy, and robotics.  
Your role
You will play a crucial role in creating and maintaining a warm and welcoming office environment by supporting with cultural topics, taking care of the office facilities, managing supplies, and overseeing various administrative tasks to support the founders and the whole GEMESYS team in our Bochum office. 

  • Co-development of a new work office concept
  • Ensuring the maintenance of our office space in Bochum
  • Coordination of food and beverages for all employees
  • Handling and organization of a selection of thoughtful corporate gifts for employees and external partners
  • Developing, maintaining and executing office related processes
  • Supporting HR with the operative onboarding of new employees
  • Organization of team and company events with HR and the CEO
  • Act as the point of contact for external vendors and service providers
  • Manage office supplies inventory and place orders as needed
  • Assist the founders with expense tracking and accounting
  • Preparation of visits from external partners
  • Supporting in compliance measures with health and safety regulations
What you bring
We are seeking a highly organized and proactive on-site office manager to ensure the smooth operation of our office processes and a welcoming environment for our GEMESYS family.

  • Excellent organizational and multitasking abilities 
  • Strong communication and interpersonal skills 
  • Taking joy in making people feel welcome, appreciated and supported  
  • Passion for creating an aesthetical and organized working environment 
  • Proficiency in Microsoft Office (Word, Excel, Outlook)  
  • Basic spoken and written English skills are mandatory, advanced English skills are beneficial 
  • Experience as an office manager, administrative assistant or another comparable role 
  • Educational background in business administration, office assistance or accounting is a plus
  • Based in the Bochum area since office work is required for this position  
Our offer
We offer challenges every day, and organic growth opportunities as the company scales. Flextime and hybrid work are part of our culture. Healthy snacks and free drinks are part of our perks in our creative HQ.
About us

About GEMESYS

We are a deep-tech startup that is set up to build a legacy. Our mission is to design a chip that works like the human brain to overcome computing bottlenecks and provide AI with the hardware to fulfill its destiny: Shaping a better future for everyone.

Based out of Bochum, Germany, we are setting out to challenge the status quo. We have received €3M+ in funding and are fully backed by the German Government, the Federal Ministry for Economics and Climate Action.

We are a group of pioneering minds who love blank canvases. We work within an agile startup environment where you can be hands-on and contribute to the success of next-generation AI hardware.

We execute and work at a high pace. We fail fast and learn faster. Sounds like you? Come join us.

Über uns

About GEMESYS

We are a deep-tech startup that is set up to build a legacy. Our mission is to design a chip that works like the human brain to overcome computing bottlenecks and provide AI with the hardware to fulfill its destiny: Shaping a better future for everyone.

Based out of Bochum, Germany, we are setting out to challenge the status quo. We have received €3M+ in funding and are fully backed by the German Government, the Federal Ministry for Economics and Climate Action.

We are a group of pioneering minds who love blank canvases. We work within an agile startup environment where you can be hands-on and contribute to the success of next-generation AI hardware.

We execute and work at a high pace. We fail fast and learn faster. Sounds like you? Come join us.

JOIN THE TEAM!
At Gemesys we believe in equal opportunity. We welcome applications from all qualified individuals regardless of ethnicity, sex, disability, religion/belief, sexual orientation or age.
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